Multifunction Devices For Offices

What are multifunction devices?

Multifunction devices are machines that perform several different functions, most typically serving as a printer, copier, scanner and fax machine all in one. Some multifunction devices even have document editing tools such as hole punchers and staplers. All of these functions are combined into one physical unit.

Multifunction devices capable of sending email are becoming increasingly common, as are machines that can store and retrieve scanned documents. Multifunction devices are available in both inkjet and laser jet varieties. Note that as with computer printers, some will print only in black and white while others will also print in colour.

Why should I get a multifunction device for my office?

Multifunction devices present numerous benefits for any office. Because they replace up to four different machines with one, multifunction devices can save you lots of space. Typically a multifunction device is only slightly larger than a regular computer printer so you can keep it on your desktop, leaving open valuable floor space. You'll also have fewer cords and plugs to deal with.

In addition to saving space, you can also save money. For starters, purchasing a single multifunction device will cost less than buying each piece of equipment individually. Secondly, all of the devices will run off the same toner or ink. There's no longer any need to purchase separate cartridges for your printer, copier and fax machine.

Efficiency is another reason to purchase a multifunction device. Centralized document handling saves you time and helps you group together similar tasks. Often times the same document will need to be processed in multiple ways. With a multifunction device you can take care of it all in one place.

Another benefit of multifunction devices is cutting back on the amount of upkeep and maintenance you need to perform. You'll have only one machine to keep in working order. Similarly, you'll have only one machine you need to learn to operate. Learning the ins and outs of four separate devices can be time-consuming and frustrating.

But what if you already have all of those machines? Does that mean you don't need a multifunction device? Not necessarily, because multifunction devices make excellent backups in case one of your other machines breaks down.

This article was brought to you by Canon New Zealand.

About Canon New Zealand
Canon New Zealand was established in New Zealand in 1991 and is a subsidiary of the US$29.9 billion Canon Inc. group. The company is an industry leader in professional and consumer imaging solutions with a comprehensive product line that includes: networked multifunction devices, digital and analogue copiers (colour and black & white), printers, scanners, video conferencing, image filing systems, fax machines, digital video cameras, cameras and lenses. Canon New Zealand also operates its own lease finance serve, Canon Finance New Zealand, which facilitates "one stop" shopping for customers wanting to lease or finance their equipment solutions. Canon Inc. is a top patent-holder of imaging technologies.

By: Canon

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